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Job Descriptions
Finance & Operations Working Group

Treasurer

The Treasurer shall have custody of all funds, securities, evidence of indebtedness and other valuable documents, and shall deposit funds and securities in the name and to the credit of the Region in a bank or depository.  The Treasurer shall keep in appropriate books an accurate account of all money received and paid out.

The Treasurer shall be responsible for complying with the National Accounting Program and all procedures specified in the AYSO Treasurer's Manual.  The Treasurer shall promptly, upon receipt, pay to the National Support Center the National portion of the registration fees of the Region before the first practice and first game of the season, and in any event no later than March 1st of each spring season and September 1st of each fall season.

The Treasurer shall give a report of the funds, receipts and disbursements of the Region annually or at such other times as requested by the Regional Commissioner or by the Board of Directors.  The Treasurer shall be responsible for timely approval by the Area Director and Section Director, and filing with the National Support Center the Regional Information Form, the annual budget, and such other information as may be required or requested from time to time by the AYSO National Support Center and for complying with the National Accounting Program.

The Treasurer will assist the Regional Commissioner in creating a budget for the operation of the Region by January 1st, and will monitor the monthly expenses with respect to the current budget, giving a report at each Board meeting.

Fields Director

The Fields Director is responsible for obtaining and maintaining the playing fields and ensuring that the fields are properly lined.  The Fields Director shall also assist the Safety Director in maintaining the playing fields in a safe condition and advising the Board and responsible organization (city or school district) on the status and conditions of the fields.

Uniform / Equipment Director

The Uniform / Equipment Director is responsible for keeping an inventory of all the uniforms the Region has, and ordering new uniforms, soccer balls and other equipment as needed before the season begins to make sure each team has enough uniforms.  During the preseason, it may be necessary to order special sizes depending upon the players on the team.  The Uniform / Equipment Coordinator is responsible for distributing the uniforms and equipment to the various teams either at the Coaches Meeting or at some time before the season.

Awards Director

The Awards Director is responsible for recommending to the Board awards for the players, and with Board approval, the purchase and distribution of those awards.  This person is responsible for coordinating the trophies for the league, including:
  • place the trophy order
  • pick up the completed trophies
  • distribute the trophies to the coaches at the end of the season

Time required is 4-6 hours total during the initial ordering phase, and then another 6-8 hours when the trophies are distributed on the last day of the season.

Picture Day Coordinator

The Picture Day Coordinator is responsible for reviewing potential photographers, making a recommendation to the Board, working as a liaison between the Board and the vendor contracted to provide pictures for teams and players, scheduling of teams at the site(s) selected for the photography sessions, and distribution of the pictures to the teams.